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When XLSX spreadsheets need to exchange data with other software or systems, converting them to CSV format enhances file compatibility and allows most databases and programming languages to read and process them directly. In cases of automated processing or batch import (such as data cleansing, analysis, and uploading to cloud platforms), the CSV format, with its plain text characteristics, facilitates script handling. Even when sharing data across platforms, the CSV format does not depend on specific software and can be transferred between different operating systems.

Microsoft's XPS format is similar to the PDF format, both being fixed-layout document formats suitable for high-fidelity printing or cross-platform sharing scenarios. When multiple Excel sheets require maintaining their original styling and formatting in older versions and systems to open and view, we can uniformly convert them to XPS format for previewing. For files archived or shared in Windows systems, the XPS format also offers better compatibility and security.

When sharing or submitting data from XLSX spreadsheets, PDF ensures a fixed file format, preventing layout or data confusion due to different devices or software versions. Especially in formal reports and financial documents, PDF offers more professionalism and security compared to Excel spreadsheets. If the XLSX spreadsheets contain sensitive data, converting them to PDF allows for encryption or permission settings to protect content, providing a secure transmission environment.

In scenarios involving data presentation, sharing, protection, or design, Xlsx worksheets may not be very comprehensive. Converting them to JPG image format can solve many issues. For example, displaying key data in meetings or presentations, embedding tables into documents, archiving and backing up important information, ensuring cross-platform compatibility, and quickly previewing the first, second, or several key contents. Batch converting certain sheets from multiple Xlsx spreadsheets into JPG images can improve work efficiency, protect data integrity, and enhance the universality and preview capability of the files.

In certain special cases, converting XLSX spreadsheet files to Docx files is very practical. For instance, when you need to integrate Excel spreadsheet data into formal reports, contracts, or documents, the Docx format is more suitable for editing and layout. Additionally, when submitting documents, the Docx format is easier to read and annotate. In summary, converting Excel spreadsheets to Docx format in Office Word documents is applicable for scenarios combining text and tables, as well as for document submission or printing.

A complete JPG long image can avoid the problem of paginated viewing, ensuring all content is fully displayed on one image, making it easy to preview and save. When the content from many Excel spreadsheets is needed for creating reports, documents, or presentation materials, converting all Sheets in the worksheets into a single JPG long image can simplify layout, prevent format chaos, and ensure a consistent data layout in printing or saving scenarios, eliminating concerns about misalignment caused by pagination.

JPG is the most common image format, highly versatile and suitable for sharing on web pages and social media, facilitating online distribution and display. It can also be directly inserted into Word, PPT, or other documents. When there are numerous Excel worksheets and you want to quickly preview without opening the files, batch converting to JPG format enhances file security and usability.

SVG, as a vector graphic format, can be infinitely scaled while maintaining high definition. In the Sheet of an XLSX worksheet file containing charts and data to be displayed, it can be directly converted to SVG format, allowing high-definition previews of the content in the table. Additionally, the SVG format supports embedding in web development and is supported by all modern browsers and design software, ensuring consistent chart display across different devices and systems. Compared to Excel spreadsheets, converting to SVG format offers greater compatibility and flexibility, meeting more scenario requirements.

The ZUGFeRD version in the PDF file format is designed specifically for electronic invoices, significantly enhancing efficiency in automated invoice processing, accelerating financial processes, and in some countries or regions, the use of the ZUGFeRD version format is required for submitting electronic invoices. If cross-platform file sharing is needed, the ZUGFeRD format can also display consistently across different devices or operating systems.

Compared to various PDF versions, PDF/X is a format specifically designed for print publishing, suitable for high-quality printing, ensuring consistency in colors, fonts, and graphics. Printing companies or publishing institutions typically require files to be submitted in PDF/X format to avoid errors during the printing process. Additionally, the PDF/X format supports the CMYK color mode, suitable for professional printing. Below are the steps to uniformly convert a large number of PDF files into PDF/X.

PDF has multiple versions, each with different functions and improvements, adapting to the ever-changing technological needs and scenarios. For example, PDF/A is a format specifically designed for long-term archiving, allowing documents to be preserved for future use, ensuring they can still be opened and viewed properly. Additionally, PDF/A supports metadata and text search, enabling efficient retrieval and management of document archives. Below is an introduction on how to convert a large number of PDF files into PDF/A versions in one go.

PDF/UA is a format specifically designed for accessibility, suitable for providing a readable experience for visually impaired users, and supports screen readers and font adjustments. When submitting documents, some laws and institutions also adopt the PDF/UA format. Moreover, the PDF/UA format ensures that the document content structure is clear, maintaining the integrity of the document content when uploading contracts, certificates, or important reports. Below is an explanation of how to quickly batch convert PDFs to PDF/UA format to enhance document accessibility and compatibility.

Certain software or devices only support specific versions of PDF. Converting to lower versions (such as PDF 1.4 or 1.5) ensures that files can be opened on older systems or devices. Additionally, some institutions or platforms have restrictions on the PDF version submitted (such as academic journals, government agencies, printing houses, etc.) and may require the PDF version to be 1.4 or 1.7. Below is an introduction on how to batch convert a large number of PDFs into specific multiple versions of PDF format to enhance document compatibility and functionality support.

When the content of PDF files needs to be published on a webpage or blog, converting them to HTML web format facilitates online viewing and sharing. As the standard format for web pages, HTML is supported by all browsers, ensuring consistent document display across different devices and systems. For improving webpage content search engine ranking, HTML files can be crawled and indexed by search engines, making SEO optimization easier. Here is an explanation on how to batch convert a large number of PDF files into HTML web files, enhancing file compatibility and editability, and catering to the production of various web content.

A single long JPG image is suitable for publishing on webpages, blogs, and social media, preserving the layout format of the PDF document and allowing users to scroll through the complete content, greatly enhancing the reading experience. If you need to integrate all the content of a PDF into a PPT or poster for display, a complete long JPG image can avoid the hassles of page switching.