How to search for the same keyword in file names across multiple folders and replace them in batches
Translation：简体中文繁體中文EnglishFrançaisDeutschEspañol日本語한국어，Updated on：2025-01-02 11:05，Editor-in-Chief：system
Summary：When files are used in different situations, their names are often modified. When organizing files that need to be classified by type or when file names need to be updated, the names of the files often need to be modified. If there are only a few files to rename, you can directly change their names at their saved location. However, if many files need to be renamed, modifying them one by one becomes very tedious and inefficient. The following introduces how to search for the same keywords in file names across multiple folders and replace them in batches. This supports various file formats such as docx, pptx, xlsx, txt, and pdf.
1、Usage Scenarios
Find and modify a keyword in the file name of a specific file in the folder. For a large number of files with the same keyword in their names, batch replacement is also supported.
For example: multiple files with the same keyword such as 2024-Test files.docx, 2024-Test files.pdf, 2024-Test files.xlsx
You need to replace 2024 with 2025.
After modification, it becomes 2025-Test files.docx, 2025-Test files.pdf, 2025-Test files.xlsx
2、Preview
Before Processing：
After Processing：
3、Operation Steps
Open 【HeSoft Doc Batch Tool】, click 【File Name】 - 【Find and Replace File Name】.
【Add Files】 to add single or multiple files that need the same keyword in the file name replaced.
You can also drag files directly below. Then click Next.
Import files from a folder:
【Import All Files】 Import all files (including subfolders) from a folder that need the same keyword in the file name replaced.
【Exclude Special Files】 Check to automatically exclude files starting with ~ or $.
【Select Extension from List】 Choose supported extensions from the "Select Extension" dropdown below.
【Manually Enter Extension】 Support entering various extensions below, such as jpg, word, excel, pdf, ppt, etc.
After clicking Confirm, you can see that all the files have been imported. Confirm the files to be processed, and then click Next.
Enter the keyword in the file name that needs to be modified under 【Find Text】, and then enter the modified content under 【Replace With】.
Save to:
【New Location】 Click Browse below to save the modified files to the specified location.
【Delete and Overwrite Original Path】 Directly overwrite and save the original file.
【Same Location as Original Path】 Generate the modified file in the original file's location without overwriting the original file.
Directory Levels:
【Flat in New Location】 Save all modified files directly to the new location.
【Retain Original Directory Structure】 Save the modified files in the same folder directory structure as the original files.
Processing Mode:
【System Default】 Process files simultaneously using the system's default core count.
【Only One Record at a Time】 Process files using a single core.
【Custom】 Manually select the number of cores to process files simultaneously.
Completion Notification:
【No Notification】 No notification after file processing is completed.
【Show Notification and Play Music】 Show a completion box in the bottom right corner and play music after file processing is completed.
【Show Notification but Do Not Play Music】 Show a completion box in the bottom right corner without playing music after file processing is completed.
Wait for the processing to complete, then click the saved folder to view the modified files.
